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Verification of Training and Certificate Validity for Personal Care Aides, Home Health Aides, Advanced Home Health Aides (DAL DHCBS 22-07)

New Yorksub_regulatoryNYS Department of Health — Division of Home and Community Based Services

What this rule requires your agency to do

  • 1AHHA certification requires the individual to maintain their HHA certificate and complete 18 hours of in-service annually to remain on the HCR.(Verification of Training and Certificate Validity for Personal Care Aides, Home Health Aides, Advanced Home Health Aides (DAL DHCBS 22-07))
  • 2An agency must not add an aide to its HCR roster until it has verified the certificate and checked certificate validity.(Verification of Training and Certificate Validity for Personal Care Aides, Home Health Aides, Advanced Home Health Aides (DAL DHCBS 22-07))
  • 3All documentation reviewed for a position must be included in the aide's personnel file and be available to surveyors upon request.(Verification of Training and Certificate Validity for Personal Care Aides, Home Health Aides, Advanced Home Health Aides (DAL DHCBS 22-07))
  • 4Per 10 NYCRR 766.11, personnel records must include verifications of employment history and qualifications for the duties assigned.(Verification of Training and Certificate Validity for Personal Care Aides, Home Health Aides, Advanced Home Health Aides (DAL DHCBS 22-07))
  • 5Before hiring a PCA, HHA, or AHHA, the agency must verify the individual is listed in the Home Care Registry (HCR); anyone not listed cannot be employed to provide home care services.(Verification of Training and Certificate Validity for Personal Care Aides, Home Health Aides, Advanced Home Health Aides (DAL DHCBS 22-07))
  • 6The hiring agency must verify the validity of the aide's certificate before employment (HHA certificates lapse if the HHA has not worked for an Article 36 or Article 40 agency within a 24 consecutive-month period).(Verification of Training and Certificate Validity for Personal Care Aides, Home Health Aides, Advanced Home Health Aides (DAL DHCBS 22-07))

Applies to: personal care

Guidance requiring hiring agencies to verify aide training and certificate validity via the Home Care Registry before employment and to retain verification documentation in personnel files.

Regulatory information, not legal advice — always confirm against the cited official source. Verification reduces error; it does not certify compliance.