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048-45 Wyo. Code R. § 45-14 - Background Check Requirements (Community Choices Waiver / HCBS)

WyomingregulationWyoming Department of Health, Division of Healthcare Financing (Medicaid)

What this rule requires your agency to do

  • 1The provider must obtain a Wyoming Department of Family Services Central Registry screening confirming the individual is not listed. (048-45 Wyo. Code R. § 45-14)(048-45 Wyo. Code R. § 45-14)
  • 2The provider must ensure all persons providing waiver services, including managers, supervisors, direct care staff, self-direction participant employees, and anyone with unsupervised access to participants, complete and pass a background screening. (048-45 Wyo. Code R. § 45-14(a))(048-45 Wyo. Code R. § 45-14 - Background Check Requirements (Community Choices Waiver / HCBS))
  • 3The provider must renew background screenings every five years and conduct monthly OIG database checks. (048-45 Wyo. Code R. § 45-14)(048-45 Wyo. Code R. § 45-14)
  • 4The provider must obtain a federal Office of Inspector General Exclusions Database search showing the individual is not excluded. (048-45 Wyo. Code R. § 45-14)(048-45 Wyo. Code R. § 45-14)
  • 5The provider must ensure staff clear all background screenings before serving participants under 17, and may only allow provisional unsupervised service to adult participants pending clearance when no disqualifying crimes appear on the applications. (048-45 Wyo. Code R. § 45-14)(048-45 Wyo. Code R. § 45-14)
  • 6The provider must obtain a fingerprinted state and national criminal history record check for each covered individual. (048-45 Wyo. Code R. § 45-14)(048-45 Wyo. Code R. § 45-14)
  • 7The provider must not employ in a covered role any individual with convictions, guilty or no-contest pleas, or pending deferred prosecutions for disqualifying offenses against persons (e.g., homicide, sexual assault, assault, human trafficking) or against morals/family (e.g., child endangerment, incest, child abuse involving controlled substances). (048-45 Wyo. Code R. § 45-14)(048-45 Wyo. Code R. § 45-14)

Applies to: home care / personal care / HCBS waiver providers and direct care staff

Wyoming Medicaid's Community Choices Waiver rule requires all HCBS waiver personnel with unsupervised participant access to complete and pass a background screening consisting of a DFS Central Registry check, federal OIG Exclusions Database search, and a fingerprinted state and national criminal history check, with defined disqualifying offenses, age-based clearance timing, five-year renewals, and monthly OIG monitoring.

Regulatory information, not legal advice — always confirm against the cited official source. Verification reduces error; it does not certify compliance.