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Criminal Record Check Program (Home Health Agencies, Adult Care Homes, HCBS Providers) — Health Occupations Credentialing

Kansassub_regulatoryKansas Department for Aging and Disability Services (KDADS), Health Occupations Credentialing· effective 2025-11-19

What this rule requires your agency to do

  • 1For any new applicant requested via the "Request Existing Individual" option, the system automatically checks the Kansas Nurse Aide Registry (KNAR) for prohibitions including Adult Abuse, Neglect, or Exploitation (ANE) findings and criminal convictions; if a prohibition exists, a CRC cannot be completed.(Criminal Record Check Program (Home Health Agencies, Adult Care Homes, HCBS Providers) — Health Occupations Credentialing)
  • 2A disqualified employee may seek a Waiver of Employment Disqualification using the KDADS waiver application/instructions; providers must screen against the Prohibited Offenses list (effective July 1, 2018), which is identical across HHA, Adult Care Home, and HCBS providers.(Criminal Record Check Program (Home Health Agencies, Adult Care Homes, HCBS Providers) — Health Occupations Credentialing)
  • 3CRCs are processed as name-based checks; prohibition letters and court letters are provided directly on the employee list in the system (not by email).(Criminal Record Check Program (Home Health Agencies, Adult Care Homes, HCBS Providers) — Health Occupations Credentialing)
  • 4Home Health Agencies (K.S.A. 65-5117), Adult Care Homes (K.S.A. 39-970), and HCBS providers (K.S.A. 39-2009a) must request criminal record checks through the KDADS Criminal Record Check system, which as of November 19, 2025 is the single location for requesting CRCs and receiving all results.(Criminal Record Check Program (Home Health Agencies, Adult Care Homes, HCBS Providers) — Health Occupations Credentialing)

Applies to: personal care

KDADS's Criminal Record Check Program page describing the mandatory background-check process (name-based CRCs through the single KDADS system, effective Nov 19 2025, with automatic Kansas Nurse Aide Registry / ANE-finding screening) that home health agencies and HCBS providers must use before employing direct-care staff.

Regulatory information, not legal advice — always confirm against the cited official source. Verification reduces error; it does not certify compliance.