OAR 333-027-0064 — Criminal Records Check

What this rule requires your agency to do

• 1Conduct a criminal records check and make a fitness determination before hiring, contracting with, or allowing a subject individual to volunteer (2).(OAR 333-027-0064 — Criminal Records Check)
• 2Do not employ, contract with, or use as a volunteer any subject individual whose check reveals conviction of a crime described in ORS 443.004 (3).(OAR 333-027-0064 — Criminal Records Check)
• 3Use a vendor accredited by NAPBS or one meeting the two-year business, licensing, and $1 million errors-and-omissions insurance criteria; the check must include name/address trace, DOB/SSN verification, 7-year local records, nationwide multijurisdictional and sex offender searches, and arrest/warrant/conviction data (8),(10).(OAR 333-027-0064 — Criminal Records Check)
• 4For Medicaid in-home care to ODHS clients (OAR chapter 411 div. 033), submit the check to the ODHS Background Check Unit, which makes the final fitness determination, and retain BCU documentation in the personnel record (9).(OAR 333-027-0064 — Criminal Records Check)
• 5Maintain a written criminal records check policy covering ORS 443.004 disqualification, preliminary fitness determination, and weighing-test provisions (5).(OAR 333-027-0064 — Criminal Records Check)
• 6Perform and document a weighing test considering the nature/relevancy of potentially disqualifying convictions or conditions, and place it in the employee's file (6),(7).(OAR 333-027-0064 — Criminal Records Check)
• 7If employing pending a check outcome, ensure no direct patient contact or access to patient personal information, conduct a preliminary fitness determination, actively supervise at all times, and document the preliminary hire and employee disclosure (4).(OAR 333-027-0064 — Criminal Records Check)
• 8Perform and document an NPDB and LEIE query on each subject individual, document all checks in writing in personnel files, and re-check every three years (11),(12),(13).(OAR 333-027-0064 — Criminal Records Check)