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12VAC5-381-200. Personnel practices.

Virginiaprimary-regulationVirginia Department of Health, Office of Licensure and Certification· effective 2010-09-30

What this rule requires your agency to do

  • 1Employee personnel records shall include the enumerated items (identifying info, education/training, employment history, license verification, references, evaluations, disciplinary and adverse actions, staff development, criminal record check and sworn affidavit) and be retained in entirety for a minimum of three years after termination (12VAC5-381-200.O, .Q).(12VAC5-381-200. Personnel practices.)
  • 2All positive drug-testing results shall be reported to the applicable health regulatory boards pursuant to § 32.1-162.9:1 (12VAC5-381-200.P).(12VAC5-381-200. Personnel practices.)
  • 3The organization shall design and implement a staffing plan that reflects the services offered and provide qualified staff in sufficient numbers to meet the assessed needs of all clients (12VAC5-381-200.B).(12VAC5-381-200. Personnel practices.)
  • 4Each employee position shall have a written job description including job title, duties, immediate supervisor's title, and minimum entry-level qualifications (12VAC5-381-200.G).(12VAC5-381-200. Personnel practices.)
  • 5The organization shall obtain the required sworn statement and criminal record check for each compensated employee as specified in § 32.1-162.9:1 (12VAC5-381-200.F).(12VAC5-381-200. Personnel practices.)
  • 6Employees and contractors shall be licensed or certified as required by the Department of Health Professions, and the organization shall implement a mechanism to verify professional credentials (12VAC5-381-200.C, .D).(12VAC5-381-200. Personnel practices.)
  • 7New employees and contract individuals shall be oriented to organization objectives, confidentiality, client rights, mandated reporting of abuse/neglect/exploitation, personnel policies, emergency preparedness, infection control, cultural awareness, and position-specific laws/policies (12VAC5-381-200.I).(12VAC5-381-200. Personnel practices.)
  • 8All individuals who enter a client's home for the organization shall be readily identifiable by nametag, uniform, or other visible means (12VAC5-381-200.M).(12VAC5-381-200. Personnel practices.)

Applies to: Licensed home care organizations in Virginia

Sets personnel management requirements for home care organizations, including staffing plans, credential verification, criminal record checks and sworn statements, written job descriptions, employee orientation content, performance evaluation, staff development, identification of staff entering client homes, and required contents/retention of personnel records.

Regulatory information, not legal advice — always confirm against the cited official source. Verification reduces error; it does not certify compliance.