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Med-QUEST Criminal History Record & Background Check Program for Home and Community-Based Services (HCBS) Providers (HRS §§321-15.2, 346-97, 846-2.7)

Hawaiisub_regulatoryState of Hawaii Department of Human Services, Med-QUEST Division (with Department of Health)· effective 2013-01-01

What this rule requires your agency to do

  • 1HRS §§321-15.2, 346-97 and 846-2.7 require DOH and DHS to conduct background checks to ensure the reputable and responsible character of prospective applicants, operators, direct patient access employees, and adult volunteers of licensed/certified healthcare facilities, and of home and community-based services (HCBS) providers under the Medicaid 1915(c) Waiver program.(Med-QUEST Criminal History Record & Background Check Program for Home and Community-Based Services (HCBS) Providers (HRS §§321-15.2, 346-97, 846-2.7))
  • 2Providers/employers must create an account for these services at www.fieldprinthawaii.com, obtain a Fieldprint code, and give it to applicants/employees to register for fingerprinting collection.(Med-QUEST Criminal History Record & Background Check Program for Home and Community-Based Services (HCBS) Providers (HRS §§321-15.2, 346-97, 846-2.7))
  • 3Providers shall assure that all of their employees have a criminal history record check processed according to the specified frequencies: FBI/State fingerprint check (AFIS) within 30 days and within 12 months of new employment; State name check (eCrim) within 30 days, within 12 months, and thereafter; APS screen within 30 days, within 12 months, and bi-annual thereafter; CAN screen within 30 days, within 12 months, and bi-annual thereafter.(Med-QUEST Criminal History Record & Background Check Program for Home and Community-Based Services (HCBS) Providers (HRS §§321-15.2, 346-97, 846-2.7))
  • 4A combination of criminal history record, APS and CAN Protective Services Central Registry checks are used to determine employment suitability as defined in §346-97, HRS.(Med-QUEST Criminal History Record & Background Check Program for Home and Community-Based Services (HCBS) Providers (HRS §§321-15.2, 346-97, 846-2.7))
  • 5All providers must assure that their employees are reputable and of a responsible character so that the health, welfare, and safety of Medicaid beneficiaries will not be at risk; this applies to providers serving through the QUEST Integration (QI) program and the DD/ID 1915(c) waiver.(Med-QUEST Criminal History Record & Background Check Program for Home and Community-Based Services (HCBS) Providers (HRS §§321-15.2, 346-97, 846-2.7))

Applies to: personal care

Requires HCBS provider agencies to ensure all employees undergo fingerprint-based criminal history record checks plus APS and CAN registry screens at specified frequencies to establish reputable and responsible character before serving Medicaid beneficiaries.

Regulatory information, not legal advice — always confirm against the cited official source. Verification reduces error; it does not certify compliance.