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S.C. Code Regs. 61-122 - Standards for Licensing In-Home Care Providers (records and documentation provisions)

South CarolinaregulationSouth Carolina Department of Public Health (formerly DHEC), Bureau of Health Facilities Licensing

What this rule requires your agency to do

  • 1The provider must document each reportable incident in a written report containing the provider name, client age and sex, date of incident, location, witness name(s), the extent and type of injury and how it was treated, and the cause of the incident (with internal investigation results if applicable). (S.C. Code Regs. 61-122, Sec. 500.D)(S.C. Code Regs. 61-122, Sec. 500.D)
  • 2The provider must, upon closure, notify the Department's Bureau of Health Facilities Licensing of the provisions made for the maintenance of records and for identification of clients who will require transfer to another provider. (S.C. Code Regs. 61-122, Sec. 502)(S.C. Code Regs. 61-122, Sec. 502)
  • 3The provider must make all records required for routine inspections and complaint investigations accessible to Department staff. (S.C. Code Regs. 61-122, Sec. 103.J)(S.C. Code Regs. 61-122, Sec. 103.J)
  • 4The provider must maintain accurate information on all staff members, including but not limited to current address, phone number, training, criminal background checks, and health assessments. (S.C. Code Regs. 61-122, Sec. 300.C)(S.C. Code Regs. 61-122, Sec. 300.C)
  • 5The provider must ensure that documentation of all in-service training is signed and dated by both the individual providing the training and the individual receiving the training. (S.C. Code Regs. 61-122, Sec. 300.D)(S.C. Code Regs. 61-122, Sec. 300.D)
  • 6The provider must train staff on confidentiality of client information and records and on the protection of client rights, including prevention of abuse and neglect. (S.C. Code Regs. 61-122, Sec. 300 (required training topics))(S.C. Code Regs. 61-122 - Standards for Licensing In-Home Care Providers (records and documentation provisions))

Applies to: In-home care / personal care and companion-sitter services (non-skilled home care)

South Carolina Regulation 61-122 licenses in-home care providers (personal care/companion services). It does not contain a single consolidated "client records / retention" section with an explicit retention period; instead, recordkeeping and documentation obligations are distributed across the licensure-access, staff/training, reporting, and closure sections. The concrete, testable documentation duties below are all grounded in the fetched regulatory text.

Regulatory information, not legal advice — always confirm against the cited official source. Verification reduces error; it does not certify compliance.