Home Health Agency Non-Medical Supportive Care Services Application Submission Requirements and Instruction Guide

What this rule requires your agency to do

• 1Each client record must be retained in retrievable form for at least five years after the client's last discharge, must contain the plan of care, admission notes, documentation of supportive care services with check-in/check-out times, progress notes, supervisory-visit dates and discharge summary; and the governing body must establish and give each client a patients'/clients' bill of rights per K.A.R. 28-51-111.(Home Health Agency Non-Medical Supportive Care Services Application Submission Requirements and Instruction Guide)
• 2Personnel records for each employee must include title, signed/dated job description, evidence of licensure/certification, performance evaluations within six months of employment and annually thereafter, documented reference checks before employment, and a health record with self-reported health history, a current health assessment by a physician/NP/CNS/PA/RN, and a current two-step TB test before working with clients (K.A.R. 28-51-103).(Home Health Agency Non-Medical Supportive Care Services Application Submission Requirements and Instruction Guide)
• 3The administrator (and alternate) for a supportive-care-only agency must be at least 21 years of age, have at least one year of experience as an employee of a home health agency or related health care service, and hold a baccalaureate degree, an associate's degree, or a certificate from a department-approved home health administrator course; the administrator must live within a 200-mile radius of the parent office and be appointed in writing by the governing body.(Home Health Agency Non-Medical Supportive Care Services Application Submission Requirements and Instruction Guide)
• 4Each home health agency shall have a governing body with bylaws renewed annually, that employs a qualified administrator, provides the name/address of each officer, director and owner to the licensing agency, discloses corporate ownership interests of 5% or more, and discloses past HHA ownership or management (K.A.R. 28-51-100/103).(Home Health Agency Non-Medical Supportive Care Services Application Submission Requirements and Instruction Guide)
• 5The agency must maintain an abuse/neglect/exploitation policy requiring each employee to report suspected abuse, neglect, and exploitation (including the KDHE hotline 1-800-842-0078), and must provide in-service ANE training at time of hire/contract and annually thereafter, documenting the training in each personnel file (K.A.R. 28-51-103(g)).(Home Health Agency Non-Medical Supportive Care Services Application Submission Requirements and Instruction Guide)
• 6Each employee's personnel record must include a copy of the eligibility-determination request submitted to KDADS regarding adult and juvenile convictions and the results of the state and national criminal history record check pursuant to K.S.A. 65-5117.(Home Health Agency Non-Medical Supportive Care Services Application Submission Requirements and Instruction Guide)
• 7The manager must review each client's plan of care at least every 60 days and make a supervisory visit to each client every three months assessing client satisfaction and the supportive care worker's adherence to the plan of care; the client record must document the date of each on-site supervisory visit (K.A.R. 28-51-104/110/117).(Home Health Agency Non-Medical Supportive Care Services Application Submission Requirements and Instruction Guide)
• 8Supportive care workers shall not set up or administer medications, and a licensee providing only supportive care services shall not provide nursing services; no unlicensed person may prefill insulin syringes (K.A.R. 28-51-105(e), 28-51-111, K.S.A. 65-5116).(Home Health Agency Non-Medical Supportive Care Services Application Submission Requirements and Instruction Guide)